National screening programmes

The NHS provides national screening programmes so that certain diseases can be detected at an early stage.

These screening programmes include bowel cancer, breast cancer, cervical cancer, aortic aneurysms and a diabetic eye screening service.

The law allows us to share your contact information with Public Health England so that you can be invited to the relevant screening programme.

More information can be found one the government website or speak to the practice


We are required by law to provide you with the following information about how we handle your information

Data Controller contact details

St Mary’s Surgery, 1 Johnson Street, Southampton SO14 1LT


Data Protection Officer contact details

Caroline Sims

  • NHS South, Central and West Commissioning Support Unit
  • Contact via the surgery

Purpose of the processing

  • The NHS provides several national health screening programmes to detect diseases or conditions early such as cervical and breast cancer, aortic aneurysm and diabetes.
  • The information is shared so that the correct people are invited for screening. This means those who are most at risk can be offered treatment.

 Lawful basis for processing

The following sections of the GDPR allow us to contact patients for screening.

  • Article 6(1)(e) – ‘processing is necessary…in the exercise of official authority vested in the controller...’’
  • Article 9(2)(h) – ‘processing is necessary for the purpose of preventative…medicine…the provision of health or social care or treatment or the management of health or social care systems and services...’

Recipient or categories of recipients of the processed data

The data will be shared with NHS England and Public Health England. The Data will be shared with Health Intelligence who provide a Diabetic Eye Screening Program for Hampshire and the Isle of Wight on behalf of NHS England.


Rights to object and the national data opt-out

For national screening programmes: you can opt so that you no longer receive an invitation to a screening programme.

Visit the government website or speak to your practice.


Right to access and correct

You have the right to access your medical record and have any errors or mistakes corrected. Please speak to a member of staff or look at our Access to Medical Records policy on the practice website

We are not aware of any circumstances in which you will have the right to delete correct information from your medical record; although you are free to obtain your own legal advice if you believe there is no lawful purpose for which we hold the information and contact us if you hold a different view.


Retention period

GP medical records will be kept in line with the law and national guidance.

Information on how long records are kept can be found by speaking to the practice.


Right to complain

You have the right to complain to the Information Commissioner’s Office. If you wish to complain please visit their website or call the helpline 0303 123 1113


Data we get from other organisations

We receive information about your health from other organisations who are involved in providing you with health and social care. For example, if you go to hospital for treatment or an operation the hospital will send us a letter to let us know what happens. This means your GP medical record is kept up-to date when you receive care from other parts of the health service.